Last Updated: August 2024

Argument-Driven Inquiry ADI Fest (the “Conference”) is produced by Argument-Driven Inquiry (ADI). By registering for the Conference or allowing others to register you for the Conference, you agree to these Event Terms and Conditions (also referred to as "terms and conditions"). If you are registering others (the “Primary Registration Contact”), you acknowledge and affirm that you have shared these terms and conditions with all attendees listed on the registration and that all attendees agree to these terms and conditions. If you do not agree to these terms and conditions, you should not register for the Conference. Submission of a registration is considered an affirmation of your acceptance and agreement to abide by these Event Terms and Conditions.

Data Privacy:

ADI is committed to protecting your personal information. The ADI Privacy Policy, which is incorporated into these Terms and Conditions, details how ADI collects, processes, and uses your data. By providing your email address during registration, you agree that ADI and its event partners may send you event-related and promotional information. A valid email address is required for all registrations.

Personal Data Use:

ADI uses the personal data you provide to administer your participation in the Conference. This may include information about the Conference’s content, logistics, payment, updates, and other information related to ADI’s initiatives. By registering, you agree that ADI may disclose your personal data to third-party service providers engaged to assist in the conduct of the event (e.g., hotel, registration provider). Information you provide when registering for or participating in a Conference managed or co-sponsored by parties other than or in addition to ADI may be shared with those parties and is subject to their privacy policies. Except as described herein, ADI will not disclose your personal data to any other third party without your consent except where required by law.

Registration and Payment:

All registrations are final, and no refunds will be issued. Payment by check must be submitted within thirty (30) days of registering. Unpaid registrations will be canceled. Registrations made within thirty (30) days of the Conference require immediate payment. Attendees with an outstanding balance will not be permitted to attend. A purchase order is not considered payment.

Accommodation Requests:

ADI will make reasonable efforts to accommodate everyone’s needs, within reason, until thirty (30) days before the Conference. Requests for name changes on registrations must be made up to thirty (30) days before the Conference. Registration name changes are not guaranteed and may be denied for any reason. ADI is unable to make changes to registrations within thirty (30) days of the Conference. For reasonable accommodation requests, contact howdy@argumentdriveninquiry.com at least ten days before the Conference. Reserved seating requests for attendees with mobility needs can be made at the information desk during the event.

Non-Discrimination Policy:

ADI prohibits discrimination, harassment, and bullying against any person for any reason, including age, ancestry, color, disability, national origin, race, religion, gender, sexual orientation, gender identity, appearance, political affiliation, marital status, veteran status, or any other characteristic protected by law.

Code of Conduct:

ADI is committed to providing a safe, productive, and welcoming environment for all participants, including staff and vendors. There is zero tolerance for discrimination, harassment, or bullying in any form. Attendees are expected to respect the rights of others. Any behavior inconsistent with these principles should be reported to the onsite event manager, who will assist in contacting venue security or local law enforcement if needed.

Covid-19 Safety Measures:

“Social distancing” and face coverings must be practiced if required by local government regulations. ADI and Conference facility providers may implement additional measures to reduce the spread of Covid-19. However, ADI cannot guarantee that participants will not become infected with Covid-19. By registering, you assume all risks related to Covid-19.

Liability Waiver and Release:

By registering for the Conference, you represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue ADI, its members, employees, agents, contractors, volunteers, affiliates, successors, and assigns for any claim related to personal injury, illness, or property damage arising before, during, or after the event, except in cases of sole, gross negligence by ADI. This waiver is binding upon you and your heirs and assigns.

Cancellation and Refund Policy:

In the event of cancellation or rescheduling, ADI may issue vouchers or refunds at its discretion. Refunds will be for the registration price only and exclude service fees and other charges. If the Conference is rescheduled, your registration will be valid for the new dates or can be used as a voucher for another event. In case of disruption or cancellation due to unforeseen circumstances, ADI will offer refunds, postponements, or vouchers at its discretion.

Speaker and Guest Changes:

ADI reserves the right to withdraw, replace, add, or substitute presenters and other guests without notice. Entry to the Conference is at the sole discretion of ADI, which reserves the right to refuse entry to anyone.

Photography and Recording:

To comply with data privacy laws, the use of photography and other multimedia at the Conference is restricted. Attendees may use hand-held cameras and smartphones for personal, non-commercial use, provided it is not disruptive. Unauthorized publication or commercial use of any multimedia is prohibited. Video recording during sessions is strictly prohibited unless expressly authorized by the presenter and ADI.

Social Media and Marketing:

ADI may hire professional service providers to document the event and use social media to post real-time content. Attendees and sponsors are encouraged to capture and post their event experiences, provided it does not infringe on the rights of others. By attending, you agree that ADI may use event footage for marketing and other lawful purposes and that ADI is not liable for the capture of your image by other attendees.

Content Responsibility:

The views expressed by any attendee, speaker, exhibitor, or sponsor are not necessarily those of ADI. All participants are responsible for the content of their presentations, marketing materials, and advertising.

Amendments to Terms and Conditions:

ADI reserves the right to change, amend, add or remove any of the Event Terms and Conditions without prior notice. If any condition is deemed invalid, the remaining conditions will continue to apply. These terms apply to all event participants.

By registering for the Conference, you agree to these Event Terms and Conditions.

Please review these policies carefully. By submitting session proposals and presenting at the ADI Fest conference, you agree to adhere to all the instructions, guidelines, and deadlines reflected below and on ADI’s website. If you have any questions, contact howdy@argumentdriveninquiry.com

Note: All policies apply to presenters and co-presenters at ADI Fest.

Presenter Registration, Travel, and Lodging

• All presenters must conduct their presentations in person at ADI Fest in Austin, Texas.
• To avoid session cancellation, all presenters, including co-presenters, must register and pay conference registration fees by Feb. 1, 2025. To present a session, all presenters must be registered as attendees or meet the requirements of nonprofits/government agencies as described in the Guidelines section below.
• The cost of attending the ADI Fest Conference, including registration and travel expenses, is the individual presenter’s responsibility. Presenters are not provided with honoraria or registration discounts. All presenters must make their own travel arrangements.
• All presenters must come to the onsite ADI Registration Area to check in and print their name badge.

Guidelines

Active and Retired Teachers/Educators (and co-presenters), Nonprofit Organizations, and Government Agencies are invited to submit up to a maximum of three (3) proposals for consideration. Proposals should focus on the presenter’s individual work and not offer any endorsements to specific products or services available on the market.

Publication Materials

If your session proposal is accepted, your session title and description may be edited by the ADI staff for publication purposes.

All images, photographs, logos, music, videos, and illustrations included in the presentation must be the original work of the speaker(s), or they need to have written permission from the author to include this content in the presentation. Nothing should be included in the presentation that infringes the ownership rights, including copyright, of any third party. Everything included in the presentation must properly cite the source of any copyrighted materials, including text indicating “reprinted with permission” or as advised by the copyright holder.

Presenter Cancellation/No-show Policy

Before accepting the presenter role or submitting a conference proposal, presenters should be confident that they will attend the meeting and make the presentation as scheduled.

Cancellations and failure to give scheduled presentations without notice are disruptive and leave gaps in the program that frustrate attendees. Therefore, please follow the procedures below if you must cancel:

• Notify staff and their co-presenters of the intent to cancel 45 days before the start of the meeting
• Arrange for the presentation to be delivered by a substitute presenter (only if there is an unforeseen event). If your presentation will be delivered by a substitute presenter, please notify conference staff.

Photography/Videography/Audio Recording Policy

All Presenters grant ADI the right and permission to take photos, stream live, and record presentation(s) as part of the annual conference. This material may be available to conference registrants, members, and the ADI community during and after the conference for educational and promotional purposes consistent with the association’s mission. Presenters relinquish the right to examine or approve photos, audio, or video recordings before publication, including any print materials in connection with audio and video recordings.

Presenters agree that no royalties are due to me. By receiving a copy of this Guide, Presenters acknowledge that they have received and agree to these terms and understand its content. Presenters understand that ADI relies on this agreement and release and that release and consent are irrevocable.

Submitting Proposals

Proposals for one of the educator session types listed on our portal must be submitted via our submission portal. Submission information and rules:

• Proposal submission does not guarantee participation in ADI Fest.
• The session title must clearly communicate what the session is about.
• The proposal submitter must add all co-presenters to the submission by sharing the link in the Presenter Information section (displayed after the proposal has been saved or submitted).
• The proposal submission form must accurately reflect all presenter names, email addresses, position titles, and school/company.
• Before submitting a session proposal, the proposal submitter must confirm all co-presenters and ensure they understand the rules and agree to co-present.
• Presenters must be available on any day for which ADI assigns your session. We cannot accommodate date, time, location, and room-set changes.
• Rooms will be equipped with a podium mic, screen, and projector with an HDMI cable. Presenters must supply their laptops, laptop power cords and dongles to present. Wifi with streaming capabilities will not be available in the session rooms so all videos that need to be used should be downloaded to your laptop prior to your presentation.

Deadlines

Presenters agree to adhere to the rules and deadlines included on this document and located on the ADI website. ADI reserves the right to reject and cancel sessions that violate its policies.